Admissions and records
Centralise requests, assign a status and flag missing documents through final approval.
Private school · Administration · Morocco
Automate the administrative management of your private school.
Hattab Process helps private schools track admissions, records, tuition fees, deadlines, absences and parent communication — without replacing school software or automating educational decisions.
School administration
When information exists but remains scattered.
The friction often sits between school software, spreadsheets, WhatsApp, forms and tasks the administration must remember to resume.
- Pre-admissions received through forms, WhatsApp, email and paper with no shared view
- Incomplete student records checked and followed up manually
- Schedules, partial payments and balances tracked across several files
- Tuition reminders prepared one family at a time
- Absences, parent requests and administrative actions difficult to prioritise
- Management reports assembled manually from scattered data
Useful automations
Smoother administration with every exception kept visible.
Each scenario is defined with management and administrative staff. Sensitive communications and decisions can remain subject to approval.
Tuition, schedules and balances
Consolidate payments, calculate cases to verify and prepare controlled reminders under school rules.
Absences and parent communication
Trigger useful information, centralise replies and escalate situations requiring staff attention.
Administrative management
Give leaders a current view of records, deadlines, exceptions and pending actions.
Complement, not replace
An automation layer around your school environment.
We first check what existing tools already support, then target only the steps that remain manual, fragile or hard to track.
School softwareExcel & filesFormsWhatsAppEmailPDF documentsAccounting exportsManagement dashboard
Our method
Start with one clearly defined administrative journey.
Observe
Map the real journey from pre-admission through payment and parent-request follow-up.
Define
Set statuses, rules, owners, approvals and school-specific exceptions.
Connect
Link technically available school software, files, forms and channels.
Test
Verify schedules, partial payments, messages, stop rules and special cases.
Deploy
Launch one process, support the team and measure time and errors avoided.
Frequently asked questions
Automate administration while the school stays in control.
Assess your school workflow →Must we replace our school management software?
No. Hattab Process first analyses the software and tools already used, then automates steps that remain manual or scattered.
Can we track tuition fees and payment schedules?
Yes. Statuses, deadlines, partial payments, balances and cases to verify can be brought together in a view controlled by the administration.
Can WhatsApp reminders be automated?
Yes, when the technical environment, school rules and applicable consent allow it. Messages, timing and stop conditions are approved before sending.
Can you manage incomplete admission records?
Yes. A checklist can identify received documents, flag missing items and prepare follow-up while staff retain approval.
How do you protect student and family data?
Scope, access, strictly necessary data and retention are defined with the school. Sensitive actions remain subject to human approval.
A controlled approach
Talk with us for 20 minutesStart with one clearly defined process.
We study your current operations before proposing a limited, measurable pilot.